The following are instructions on how to add a new premix formula to your dispensary. If you want to edit a premix formula, skip the first section and read below.
1. Click on "Add Premix Manually" and you will see a page that looks like the image below.
To add a premix formula, you must first fill out the following Required information.
From the drop down box, select a formula name type which is enabled on your dispensary in Herb Name Type Setings. Enter the formula name in the Name Box. You only need to add one formula name to proceed. You can add more than one name per formula name type if you want. Example, the formulation has 2 English Names.
Enter a SKU#. If you do not have a SKU#, you can make one up and always edit it later.
Enter the herb type; Granules, Tincture, Raw or Concentrates.
Select the formula category for your new premix formula. If it doesn’t exist, click on the blue button “Add New” to add a new formula category to your dispensary.
Default Selling Price
Enter a default selling price for this premix in gram, ml or oz depending on the herb type and your inventory settings. If you entered default selling prices in Price Rules Settings, it will automatically be entered for you.
The details tab lists information about your premix formula. You can customize which fields are available and their order for each herb type, by going to your Fields and Attributes Catalog Settings. Either way, you can leave information blank.
The fields available include;
Actions and Indications
Cautions and Contraindications
You can change your default Price by entering a new one.
Latest Cost of Goods
This is determined by adding new stock/inventory and entering a price you paid for it, or adding a supplier product to your dispensary under the Supplier Tab. If you have not done either of these, it will use your default cost of goods entered in pricing rules. If you have not entered a default cost of goods, it will default to $0.01
Tiered pricing lets you charge a different price based on the qty being purchased. You can manually add ranges or select a price tier template you create.
You can set a default image in Catalog Image Settings. If you have not uploaded an image, it will use the default. If you have one or more pictures of the premix formula, you can upload it. Choose a file from your computer or enter a url ending in png or jpg. Press Submit. If you have more than one image, you can select the default image that will appear first.
You can add the ingredients of the premix formula in the ingredient tab. The ingredients do not have to exist in your dispensary. If the ingredient exists, it will display the ingredient as Linked, and if the ingredient does not exist, it will display it as ‘Not Linked’.
If the ingredient does not exist, you can enter it into the form and also specify the measurement type used. Example, 2 Cups. Even if the measurment type does not exist in your dispensary, the system will accept it.
1. Choose a Name Type. Based on your selection, it will let you select ingredients with this name type.
2. You can mix herb types together. Example, your formula may consiste of both granules and tinctures combined.
The Stock Levels Tab gives you information about Inventory/Stock Levels and specific settings for this particular premix formula.
1. Show out of Stock to Users
If set to ON, it will show an out of stock message to practitioners when they are building a formula, if the item is out of stock. If set to OFF, the out of stock message will not appear.
2. User can purchase when out of stock
If set to ON, if the item is out of stock, the practitioner can still submit the formula in an order. If set to OFF, the practitioner will not be abel to add the item to their cart and it will give them a warning.
3. Low Stock Warning Level
This is a value where your item will appear as low on stock indicating you need to order more.
You can see the following stock/inventory settings for each premix formula inside the premix formula record.
Shows you the total amount of stock you have available.
Shows you the total amount currently ordered which has not been fulfilled.
Average Used Per Day
Shows you the average amount you dispensed per day of this premix formula.
Average Used Per Month
Shows you the average amount dispensed per month of this single herb.
Estimated Time Remaining
Estimates how many days left until your stock level will be zero. It divides the average amount dispensed per day by the remaining amount and rounds it.
Shows you the orders and formulas that consumed this premix formula
Displays a transaction after you enter new stock/inventory for this premix formula. If you entered a purchase price, it will also display the cost per unit.
Shows you all the lot numbers/Batch numbers associated with this premix formula. Here you can modify amounts, turn off lot numbers. To add more stock, please go to the add inventory screen.
The suppliers tab lets you add products you purchase from one or more suppliers so you are able to create purchase orders.
Select a default supplier for this premix formula from the list. If the supplier does not exist, you can click on “Add New Supplier” or go to Admin > Lists > Suppliers to add a new supplier.
Add Supplier Product
You can add products that your supplier sells which will enable you to create purchase orders.
1. Click on Add Product
2. Fill out the required information or all the fields for a complete record.
3. Press Submit
*Name of Product
*Name of Supplier
*Number of g/kg/pounds/ml/oz (depends on herb type and inventory settings)
Notes are convenient for saving information about a premix formula which will not be shown to patients or practitioners. Currently this section is used for internal purposes only to enter any additional data about a single herb.